Controlling Test - 3

There are many ways to measure performance of an employee. some of them are Graphic rating scale, Forced distribution method, management by objectives, 360 degree performance appraisal system, personal observation, sample checking, performance reports written by supervisors/ clients etc., 

There are five/six steps in the process of controlling which starts with setting performance standards, communicating the standards, measuring the actual performance, looking for or measuring the deviations of performance from the set standards and lastly taking corrective actions. Thus, making the process of controlling effective. 

As the material used is defective the quality of the end product would also be defective. Thus, the corrective action to be taken by the materials management department or the stores manager is to check the quality of the material purchased and change the quality specifications of the material used. 

Defective machinery has to be understood as a machinery that is not in a effective working condition. A machinery that is defective or not in a working condition can be repaired or replaced depending upon the kind of problem that is encountered while using the machinery. 

obsolete machinery means that such a kind of machine is not more in use or the machine is old-fashioned or such machine uses an old technology. Thus, the best corrective action to make the machiney useful is to change the technology used in the machinery. 

Setting performance standards through the process of planning forms the first function of management control. Work plan or finance plan or strategic plan gives a direction for performance and audit. Thus, without laying down work plan it would be like working without a foresight of the path that has to be undertaken. 

The process of controlling starts with planning the task and ends with taking corrective actions to rectify the variations or deviations occured. Thus, if we need to take corrective actions we need to access the deviations. Thereby looking into the plan and comparing with the actuals is an integral part of controlling function. 

Managing any task or job starts with planning the task that is looking ahead or forward. When management of the task has to be effective and efficient it has to be audited or controlled by looking back or taking a check of how the task has been conducted or performed. Thus, delivering the task effectively and also enhancing the performance. 

Controlling is about ensuring that tasks are done in the organisation according to the plan and directed towards achieving the organisational goals. Thus, controlling is a pervasive force that drives the organizational machanisms towards its goals. It is an ongoing process to keep checking the direction of progress of execution of the task towards reaching the goal. 

Controlling being an integral part of the management process is a prime function of the process. Small , medium and large business organizations necessarily are engaged in the process of managing their business units efficiently and effectively through the management process. Controlling aims at ensuring that the organizational resources are used effeciently and effectively, thus making it necessary for all kinds of business concerns to execute the control function.