Controlling Test - 4

All management functions focus on achieving organizational goals. Thus, planning, organizing, co-ordinating and controlling focus is in the direction of achieving the set organizational goals. 

Control function of management is an audit function. Thereby it involves taking a stock of the work done which involves a lot of time and human labour through the use of various techniques, that makes it expensive in terms of loss of time and labour hours involved.  

Setting standard can be qualitative and quantitative or both. Quantitative standards are the bench marks that are laid in measurable terms. Thus, asigning a specific time schedule to execute a task is measurable making it a quantitative standard. 

The process of controlling a task is complete only when corrective actions are taken for the variations or deviations that have been identified through the process of comparison of actuals with standards set. The whole process of control functions becomes redundant if corrective actions are not taken by addressing the deviations that are identified. 

The process of controlling starts from planning and ends with taking corrective steps in the direction of deviations identified. But, the process is expensive in terms of time spent and the expenditure incurred on the technology used or technique adopted. It is important that the organization achieves maximum profit through the effective and efficient use of all resources employed. Thus, when a tally is drawn between the expenditure and time spent on the controlling activity and the result achieved may make expenditure on the activity of controlling a limitation.

The third step in controlling is comparing the actual performance against the set standard of a particular task. When the actual raises above the mark of the set standard then such a deviation is called positive deviation. Such a deviation is also a hint towards a requisition of revising the set standard keeping in mind a continuous enhancement in performance levels. 

In the third step of the controlling fuction in an organization the actuals are compared against the set standards. When such a comparison is made and there is a gap in terms of quantity and quality of work done such a gap is called deviation. If the actual performance is less than the set standard then it is called negative deviation. 

The audit of work done may show negative deviations due to many reasons. The reasons may be external or internal. One of the reasons for low or average performance of employees is lack of motivation or low morale among the workforce. This has to be corrected to see that performance does not get affected. The most impressive and effective corrective action is designing suitable incentives to boost performance. While designing suitable incentives organizations need to focus on the performance bench marks that would make employees aspire to earn the incentives. 

control as a function identifies deviations between the actual and set standard of a task.  

Control function of management is a activity that looks back at the plan made and compares it by looking forward at the work done or executed. This makes control function identify the deviations between the planned and the executed. Thus, not giving it any scope to avert the deviation at any juncture of performance.