Business Studies Test - 10

The correct answer is Campus interview

Key Points

• Campus Placements/Campus recruitment drives are conducted in various educational institutes for providing job opportunities to the students who are pursuing their particular academic courses.
• Campus placements offer a student a wonderful opportunity to get placed during the course of his academic pursuits and provide him the comforts of a safe and secure future.
• Keeping in mind the importance of the campus placement programs, it is vital for a student to prepare adequately for these programs and make sine that they put their best foot forward.

The correct answer is Personality Test

Key PointsPersonality Test:

• It is the test of person’s different traits like self-confidence, emotional control, optimism, decisiveness, sociability, patience, fear, initiative, judgment, dominance, impulsiveness, sympathy, stability, integrity, distrust etc.
• The test helps to understand deeply the value system, emotional reaction and maturity, and characteristics of mood of an individual.
• These tests are conducted for selecting executives and supervisors both in the private and government sectors which will provide an overall picture of a candidate’s personality.
• The personality test is further divided the into following two types:
  • (i) Objective Test: It is conducted to test the self -confidence self-sufficiency and dominance-submission character of an individual candidate.
  • (ii) Projective Test: In this test, candidates are asked to project their own interpretation of certain standard stimulus situations. The situation may be an ambiguous picture or figure. On the basis of the candidate’s response and interpretation, his personality is judged.

The correct answer is All of the Above

Key PointsStaffing is a management function which includes hiring, motivating, and retaining the best people available to achieve a company’s objectives. It is essentially the task of getting and keeping the right people.
Staffing is important due to the following reasons:

• Facilitates control – Well-traine staff works according to plans and helps in the achievement of the organizational goals. They help in reducing the deviations in performance. This helps the managers in controlling various organizational functions.
• Optimum Utilisation of Human Resources – In order to get the optimum output from the personnel, the staffing function should be performed in an efficient manner because a huge cost is involved in the selection and training of staff.
• Long-term implications – Investment in human resources has long-term effects. Since staffing function has long-term implications, these decisions should be taken with utmost care. The decisions are crucial for the efficiency of the staff in the organization
• Efficiency – Since staffing helps to place the right person, with the right knowledge, at the right place and the right time to perform the organizational activities, the efficiency of the organization increases.
• Motivation – The workers can be motivated through financial and non-financial incentives. Financial rewards are important but acceptance and recognition by managers are also strong forces of motivation for the employees. There should be a balance between financial and non-financial incentives to motivate the employees.
• Support to other functions – Staffing is the key to the efficient performance of other functions of management. If an organization does not have competent personnel, it can’t perform planning, organisation and control functions properly. Staffing supports other functions of management.

The correct answer is Internal

Key PointsInternal sources of recruitment refers to the recruitment of employees who are already a part of the existing payroll of the organization. The vacancy for the position can be informed to the employee through internal communication.
There are different types of internal hiring in the organization and they are as follows:

1. Promotion: Promotion is referred to as the change of designation of the employee. It involves shifting of the existing employee to a higher position within to organization and providing that employee with more responsibility and a raise in pay. Promotion helps in motivating the other employees of the organization to work hard so that they also become eligible for the promotion.
2. Transfer: Transfer refers to the shifting of an existing employee from one department to another department in an o.
3. Employee Referrals: It can happen that the organization in an effort to cut down costs on hiring is looking for employee referrals. The employees are well aware of the job roles in the organization for which manpower is required. These employees will refer potential candidates by screening them based on their suitability to the position.
4. Former employees: Some organization has the provision of hiring retired employees willing to work part-time/full-time for the organization.
    

Additional Information

• Advantages of Internal Sources
• Following are the advantages of the internal sources:
  1.  The organization saves money on hiring programs which translates to higher revenue for the business.
  2.  It makes the selection and transfer of employees very easy.
  3.  Internal source of recruitment serves as a morale booster for the existing employees.
  4.  It provides a sense of loyalty towards the business which results in improved productivity.
  5.  As existing employees will be aware of the working pattern of the organization, therefore it will take much less time for the re-hires to get adapted to working conditions.
• Disadvantages of Internal Sources
•  Following are some of the disadvantages of the internal sources:
  1. Internal recruitment causes a reduction in the morale of those employees who are not selected or considered for appraisal.
  2. It discourages capable persons from outside to join to work in the company.
  3. It can lead to conflict if one employee is selected for promotion, while the others are not considered.

Key Points

• Recruitment It refers to the process of appointing possible candidates for a job or a function. It has been defined as the process of searching for prospective employees and stimulating them to apply for jobs in an organization.
• Sources of Recruitment There are two sources of recruitment
  • Internal
  • External
     

Additional InformationInternal Sources: Under the internal source of recruitment the vacant job positions are filled by inducing the existing employees of the organization

Advantages

• (a) It is economical.
• (b) It motivates the existing employees. ,
• (c) Through transfer employees get drained also in the form of job positions

Drawbacks

• (a) No fresher new ideas will come into the organization.
• (b) There will be a limited choice.
• (c) Not suitable for the new organization.
• (d) Frequent transfer may reduce the productivity of employees.

Methods Under internal recruitment following methods of recruitment are used

• (a) Transfer
• (b) Promotion

The correct answer is Economical source

Key PointsSeveral advantages of external sources of recruitment are:

• Availability of fresh talent
• qualified personnel
• Wider Choice 
• Competitive Spirit is maintained throughout the organization 

Limitations of External Sources of Recruitment

• Dissatisfaction among existing employees
• Costly process
• Lengthy Process

The correct answer is None of the above

Key Points

• Direct recruitment alludes to an external source of enrolment where the enlistment of qualified candidates is furnished by placing a notification of job opportunities on the notice board in the association.
• Recruitment can be defined as a process or step of the staffing process that deals with searching for prospective employees and stimulating them to apply for jobs in an organisation.

Additional Information

• There are 2 sources of recruitment:
• Internal sources of recruitment refer to inviting the tight candidates from within an organisation. It includes: 
  • Transfers 
  • Promotion 
  • Lay-off

The correct answer is All of the Above

Key Points

• Training is the process of increasing the knowledge, skills, and abilities of employees for doing a particular job.
• It aims to enable the employee to do the job better.
• Training refers to the process by which aptitudes, skills and abilities of employees to perform specific jobs are improved.
• According to Michael Armstrong, 'Training is the systematic development of knowledge, skills, and attitudes required by an individual to perform adequately a given task or job'.
• The importance of training lies in the opportunity to strengthen your employees' existing skills and learn new ones, helping to boost individual and organizational performance.
• Training allows employees to become more effective while also increasing job satisfaction and reducing employee turnover.

The correct answer is Demotion

Key Points

• Demotion is the reassignment of a lower-level job to an employee with a delegation of responsibilities and authority required to perform that lower-level job and normally with lower-level pay.
• Organizations use demotions less frequently as it affects the employee’s career prospects and morale.
• The Remaining type of internal mobility is a demotion. It is the opposite of promotion.
   

Additional InformationReasons of Demotion
Demotions are necessary for the following reasons:-

• The unsuitability of the employee to higher levels jobs.
• Adverse Business Conditions
• New technology and new methods of operation
• Demoted on disciplinary grounds.

The correct answer is Workload analysis.

Key Points

• Workload analysis would enable an assessment of the number and types of human resources necessary for the performance of various jobs and accomplishments of organisational objectives.
• Workforce analysis would reveal the number and type available. In fact, such an exercise would reveal whether we are understaffed, overstaffed, or optimally staffed.
• Workforce analysis is a process that uses both employee and ROI data to inform decisions on 
  • recruitment, 
  • retention, and 
  • employee management.
• Workforce Analysis: Analysing the existing workforce already occupying the job positions.