Controlling Test - 1

All management functions focus on achieving organizational goals. Thus, planning, organizing, co-ordinating and controlling focus is in the direction of achieving the set organizational goals.

The process of controlling starts from planning and ends with taking corrective steps in the direction of deviations identified. But, the process is expensive in terms of time spent and the expenditure incurred on the technology used or technique adopted. It is important that the organization achieves maximum profit through the effective and efficient use of all resources employed. Thus, when a tally is drawn between the expenditure and time spent on the controlling activity and the result achieved may make expenditure on the activity of controlling a limitation.

control as a function identifies deviations between the actual and set standard of a task.

controlling function encompasses the activity of auditing the work done by the employee and organization as a whole with the standards and goals set for the employee and organization, thus it is a forward and backward looking function.

Setting standard can be qualitative and quantitative or both. Quantitative standards are the bench marks that are laid in measurable terms. Thus, asigning a specific time schedule to execute a task is measurable making it a quantitative standard.

obsolete machinery means that such a kind of machine is not more in use or the machine is old-fashioned or such machine uses an old technology. Thus, the best corrective action to make the machiney useful is to change the technology used in the machinery.

Control function of management is an audit function. Thereby it involves taking a stock of the work done which involves a lot of time and human labour through the use of various techniques, that makes it expensive in terms of loss of time and labour hours involved.

To audit means comparing the performance with the standards set, thus it is important to set budget - that is set standards in terms of achievables, eg. in sales budget - no. of units to be sold by the salesman is to be budgetted,  so that it facilitates measuring the varience of performance. 

Employees have the clarity of goals to be achieved thus, making it clear and easy for performance, Organisational objectives are stated, thus making the employee set up achievable standards towards achieving the organizational goals. Thus, an efficient control system is able to achieve better results in terms of organizational goals, employee morale and motivation,clarity in standards and setting up of achievable standards.

Managing any task or job starts with planning the task that is looking ahead or forward. When management of the task has to be effective and efficient it has to be audited or controlled by looking back or taking a check of how the task has been conducted or performed. Thus, delivering the task effectively and also enhancing the performance.